Laptop with binders

Why is Keeping Records Important?

Even prior to receiving an official diagnosis of a learning disability (LD), you may be starting to find that there are many different issues and multiple members of your school team that you are dealing with that relate to your child. As a parent, it is important that you understand exactly what steps the school is taking for your child and who is responsible for them. Keeping a record of all of your communications with the school can help you both to do this and will also help you make sure that any new teachers or support staff can be updated as to what has been attempted with your child in the past as well.

How do I set up a Record-Keeping System?

You need to set up a system that works for you. If you prefer to take notes by hand, then maybe a binder would work best for you. If you prefer to work electronically, having a file on your desktop that includes records of all communications with your school may work best for you. It is important to figure out what suits your style best and to make sure that no matter what you choose, you keep it up to date and easily accessible.

What do I need to include in my Records?

Within each communication record, you should record the following information:

  • Who was involved in the communication?
  • Where did the communication take place?
  • How long did the communication take place for?
  • What were the key topics discussed?
  • What were the action items that came out of the discussion and who is responsible for making sure they happen?
  • Were there deadlines given for the action items? If not, when should you follow up to make sure what was promised actually happens?
  • Do you have any follow up questions that you have thought of after the communication that you should look to have answered?

LD@home has created a PDF school communication log for you to use to keep accurate records of all of your school communications. Whether you choose to fill this out by printing it and filling it out by hand or by using it as a fillable PDF, this communication log can help you to stay organized and make sure that your child is getting all of the support they need! If this format doesn’t work for you, you can use it as a template to create something that does.

Picture of School Communication Log.Click here to access a PDF version of LD@home’s school communication log.